Hillis Clark Martin & Peterson P.S. is seeking a full-time Office Assistant. Success in this role requires that you are a reliable team player; possess strong attention to detail, follow-through, task management and communication skills; and take pride in delivering the highest quality service to colleagues and clients alike. This is an excellent opportunity to contribute in multiple ways to the firm and be positioned for career growth in a vibrant law practice. 

This is an in-office position and is not eligible for hybrid work. The scheduled hours are Monday-Friday, 8:30 AM-5 PM (37.5 hours per week).

Primary responsibilities include:

Office Services

• Managing incoming and outgoing mail and packages, including sorting, scanning distributing, and organizing deliveries
• Receiving, recording, and routing courier deliveries
• Serving as legal document witness and occasional legal courier
• Assisting with printing, binder creation, and other document fulfillment requests
• Monitoring and restocking copier, printer, office, and hospitality supplies
• Monitoring and maintaining office equipment, troubleshooting issues, and coordinating repairs or replacements as needed
• Assisting with computer equipment and office/furniture moves, configurations and setup
• Answer incoming calls and handle as appropriate

 Hospitality & Event Support

• Providing office hospitality services, including event set-up and clean-up, and ensure availability of amenities in kitchens and conference rooms
• Assisting with all conference room audio/visual support set-ups, including assistance with loaner laptops
• Assist in organizing various internal and client events, ordering meals and coordinating food deliveries with building security

 Filing/Records

• Filing and file retrieval
• Scanning and logging closed files
• Provide general administrative support to various firm administrative departments, including filing, photocopying, scanning, downloading/uploading, and mailing documents.

 Technology Support

• Set up conference room audio/visual, assist with workspace peripheral issues (monitors, docking stations, mice, keyboards, and external speakers), field printer support needs, save data to thumb drives and encrypt data when appropriate
• Direct deliveries of mobile devices and other equipment as appropriate

 Other responsibilities include:

 Human Resources Support

• Assist with posting jobs, candidate application tracking, interview scheduling, new user set-up and onboarding
• Assist with coordinating and scheduling interviews, meetings, and other appointments
• Assist with firm intranet content posting and upkeep

 Marketing/Business Development Support

• Coordinating internal and external events, including catering, invitations, nametags, and RSVP tracking
• Assisting with photography needs, such as organizing photoshoots and uploading images
• Purchasing and distributing client gifts and coordinate distribution of sports tickets
• Assisting with marketing materials, mailing lists, and directory submissions

This job description is a general outline of duties and responsibilities associated with the Office Assistant role. Actual responsibilities may vary depending on the needs of the firm. Other duties may be assigned.

 Qualifications:

•  High school diploma or GED required, some college or related work experience preferred
• Prior law firm/professional services experience preferred
• Dependability and availability to work in office Monday-Friday, 8:30 AM-5:00 PM to start, with occasional overtime-earning opportunities
• Must have strong attention to detail, communication, organization, and prioritization skills
• Ability to work independently, take initiative, and demonstrate a proactive approach to problem-solving.
• Strong computer skills, including MS Office (Word, Excel and PowerPoint) and .pdf applications
• Must be able to regularly lift up to 30 pounds. This job requires the ability to push, pull, bend, twist and work standing up for extended periods.

The salary range for this role is $23-28 per hour (37.5 hours per week), plus overtime, depending on experience and qualifications, with discretionary bonus-earning potential. We offer several market-leading benefits and perks. Please see below for more information.

To Apply:

Interested applicants are asked to submit a resume and cover letter to hr@hcmp.com.

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HCMP is pleased to offer the following benefits to its staff professionals:

• Medical, dental and prescription coverage. The firm fully-subsidizes employees’ coverage premiums.
• Medical expense reimbursement program for medical expenses not covered by health insurance
• Life and disability insurance
• 401(k) retirement plan
• 401(k) profit sharing program
• Commuter expense assistance for mass transit, parking and/or rideshare
• Paid vacation, sick leave, and holidays. We offer a starting vacation accrual of 6.25 hours per month and grant up to 75 hours of paid sick leave per year. We also offer 11 paid holidays and one floating holiday per year. 
• Hybrid work for eligible positions
• Paid parental leave
• Sabbatical program after 10 years of continuous employment for staff professionals working at least 50% FTE
• Mobile phone and cellular service for management roles in overtime exempt job classifications

Our firm is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, national origin, sex, sexual orientation, gender identity, age, disability, military service obligations, veteran status, or any other category protected by applicable federal, state, or local law.

Applicants with disabilities may contact HCMP Human Resources by telephone, fax, e-mail, mail or other means to request and arrange for accommodations. If you need assistance to accommodate a disability, you may request an accommodation at any time. Please contact Veronica Sutton, Director of Human Resources, at 206-470-7687 (direct), 206-623-7789 (fax), or veronica.sutton@hcmp.com.